SignaraScanDocument guides
How to Scan, Sign and Fax a Vehicle Bill of Sale from Your Phone
For a private vehicle sale, prepare the complete document, use the signature method your recipient accepts and fax it only after checking the destination. Your buyer, lender or state motor vehicle office may have a specific form or submission channel. Start there before scanning or signing.
Your practical walkthrough
Prepare this specific packet
Use the current version from your buyer, lender or state motor vehicle office. Check VIN, buyer and seller names, sale date, price and odometer disclosure. Count attachments and any required reverse sides.
Verify the destination and send
Confirm the US or Canadian fax number independently, sign in for fax and review the page count including any cover.
Save the final transmission result
Wait for delivery or final failure. Keep the PDF receipt with the sent document; follow up for acceptance if needed.
Check this before you send
A scanned bill of sale may not replace an original title, required odometer form or notarized signature. Check your state motor vehicle office's accepted filing method before faxing. Keep originals until the transfer is complete.
Packet checklist
Before returning it to the buyer, lender or state motor vehicle office, check VIN, buyer and seller names, sale date, price and odometer disclosure. Compare every entry against the supporting record; one missing digit can delay routing.
Use a descriptive filename such as bill-of-sale-vehicle-signed-2026-10-28.pdf. Keep the clean source, the exact final PDF and any recipient acknowledgment together. Do not put a Social Security number or bank account number in the filename.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Where should I send a Vehicle Bill of Sale?
Use the destination given by your buyer, lender or state motor vehicle office or the current official instructions. Do not use an unverified number from a generic cover template.
Can I sign this on my phone?
A scanned bill of sale may not replace an original title, required odometer form or notarized signature. Check your state motor vehicle office's accepted filing method before faxing. Keep originals until the transfer is complete.
Can I keep an editable copy?
Keep the source and annotation data separately from the final export. A flattened PDF is a visual record, not an identity-verified signature certificate.
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Related help
- documents/bill of sale vehicle sign on phone no account
- documents/bill of sale vehicle fax from phone with receipt
- documents/bill of sale vehicle fill sign and initial
- Free Printable Fax Cover Sheet Generator for the US and Canada
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.