SignaraScanDocument guides
How to Fill, Sign and Initial a Vehicle Bill of Sale on Your Phone
Before signing a Vehicle Bill of Sale, check the fields for VIN, buyer and seller names, sale date, price and odometer disclosure. Review the current form and complete only your own sections. Add initials where requested, rather than stamping every page automatically.
Your practical walkthrough
Prepare this specific packet
Use the current version from your buyer, lender or state motor vehicle office. Check VIN, buyer and seller names, sale date, price and odometer disclosure. Count attachments and any required reverse sides.
Add your signature and date
Draw your own signature, position it inside the signature field and review any required initials.
Inspect the exported PDF
Save a separate final copy. Confirm that no signature, date or required page is missing before sharing.
Check this before you send
A scanned bill of sale may not replace an original title, required odometer form or notarized signature. Check your state motor vehicle office's accepted filing method before faxing. Keep originals until the transfer is complete.
Packet checklist
Before returning it to the buyer, lender or state motor vehicle office, check VIN, buyer and seller names, sale date, price and odometer disclosure. Compare every entry against the supporting record; one missing digit can delay routing.
Use a descriptive filename such as bill-of-sale-vehicle-signed-2026-10-28.pdf. Keep the clean source, the exact final PDF and any recipient acknowledgment together. Do not put a Social Security number or bank account number in the filename.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Where should I send a Vehicle Bill of Sale?
Use the destination given by your buyer, lender or state motor vehicle office or the current official instructions. Do not use an unverified number from a generic cover template.
Can I sign this on my phone?
A scanned bill of sale may not replace an original title, required odometer form or notarized signature. Check your state motor vehicle office's accepted filing method before faxing. Keep originals until the transfer is complete.
Can I keep an editable copy?
Keep the source and annotation data separately from the final export. A flattened PDF is a visual record, not an identity-verified signature certificate.
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Related help
- How to Scan, Sign and Fax a Vehicle Bill of Sale from Your Phone
- How to Sign a Vehicle Bill of Sale on Your Phone Without an Account
- How to Fax a Vehicle Bill of Sale with a Confirmation Receipt
- Free Printable Fax Cover Sheet Generator for the US and Canada
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.