SignaraScanPaperwork by profession
Send W-9s and Change Orders from the Jobsite: A Phone Paperwork Guide for Contractors and Handymen
The general contractor cannot release payment until your W-9 and change order arrive. Put the pages on a dry flat surface and check that dust has not hidden the totals.
Your practical walkthrough
Capture or import the pages
Use even light, include all corners and review each page for missing text.
Review the complete packet
Rotate and reorder pages, then check faint handwriting and small numbers at full zoom.
Save and share a PDF
Export one PDF, open it to verify the page count and use the submission channel the recipient accepts.
Check this before you send
A lien waiver can give up payment rights; read its conditions before signing.
Your working packet
Keep these records together: W-9, permit, lien waiver and change order.
Keep the project address and approved amount visible. Save each signed change order separately from the estimate it changes.
A repeatable handoff
Start with a clean original, make a separate signed or annotated copy and confirm the destination before sharing. If a fax is requested, wait for the final status and keep its receipt. Scan in airplane mode when you need local capture; sending and cloud backup require a connection.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Does a delivery receipt prove acceptance?
No. It records transmission status, not human review, legal service or approval of a filing.
Can I send an international fax?
SignaraScan fax coverage is limited to the United States and Canada.
Related help
- How to Scan, Sign and Fax IRS Form W-9 from Your Phone
- How to Scan and Back Up IRS Form W-9 on Your Phone
- Free Printable Fax Cover Sheet Generator for the US and Canada
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.