SignaraScanDocument guides
How to Scan and Back Up IRS Form SS-4 on Your Phone
Keep a clean copy of IRS Form SS-4 before making working edits. Scan the entire packet for EIN applications, name it clearly and choose local storage or optional Pro Cloud backup. Confirm a restore works before relying on it.
Your practical walkthrough
Prepare this specific packet
Use the current version from your IRS EIN operation. Check entity name, mailing address, responsible party, reason for applying and authorized signature. Count attachments and any required reverse sides.
Choose storage deliberately
Keep files local or opt into Pro Cloud with an account. Review the privacy policy and your device backup settings.
Test recovery
Restore a sample on your replacement device and inspect its pages and editable annotations. Keep an export of records you cannot afford to lose.
Check this before you send
The IRS offers a free EIN application. Check whether you qualify for its online route before faxing. If you fax, use the domestic or international destination in the current instructions and give a working return fax number. SignaraScan is an outgoing fax service, not an incoming fax mailbox.
Packet checklist
Before returning it to the IRS EIN operation, check entity name, mailing address, responsible party, reason for applying and authorized signature. Compare every entry against the supporting record; one missing digit can delay routing.
Use a descriptive filename such as irs-form-ss-4-signed-2026-10-28.pdf. Keep the clean source, the exact final PDF and any recipient acknowledgment together. Do not put a Social Security number or bank account number in the filename.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Where should I send IRS Form SS-4?
Use the destination given by your IRS EIN operation or the current official instructions. Do not use an unverified number from a generic cover template.
Can I sign this on my phone?
The IRS offers a free EIN application. Check whether you qualify for its online route before faxing. If you fax, use the domestic or international destination in the current instructions and give a working return fax number. SignaraScan is an outgoing fax service, not an incoming fax mailbox.
Can I keep an editable copy?
Keep the source and annotation data separately from the final export. A flattened PDF is a visual record, not an identity-verified signature certificate.
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Related help
- How to Scan, Sign and Fax IRS Form SS-4 from Your Phone
- How to Sign IRS Form SS-4 on Your Phone Without an Account
- How to Fax IRS Form SS-4 with a Confirmation Receipt
- IRS Fax Cover Sheet Generator for Forms 2848, 8821 and Tax Notices
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.