SignaraScanDocument guides
How to Scan and Back Up a Medical Records Release Authorization on Your Phone
Keep a clean copy of a Medical Records Release Authorization before making working edits. Scan the entire packet for a records request, name it clearly and choose local storage or optional Pro Cloud backup. Confirm a restore works before relying on it.
Your practical walkthrough
Prepare this specific packet
Use the current version from your hospital medical records department. Check patient identity, records requested, date range, recipient, expiration and signature. Count attachments and any required reverse sides.
Choose storage deliberately
Keep files local or opt into Pro Cloud with an account. Review the privacy policy and your device backup settings.
Test recovery
Restore a sample on your replacement device and inspect its pages and editable annotations. Keep an export of records you cannot afford to lose.
Check this before you send
Use the provider's authorization form and confirm its fax number through an established contact. Put only necessary routing information on the cover. A confidentiality statement does not make a service HIPAA compliant; SignaraScan does not claim HIPAA compliance.
Packet checklist
Before returning it to the hospital medical records department, check patient identity, records requested, date range, recipient, expiration and signature. Compare every entry against the supporting record; one missing digit can delay routing.
Use a descriptive filename such as hipaa-medical-records-release-signed-2026-10-28.pdf. Keep the clean source, the exact final PDF and any recipient acknowledgment together. Do not put a Social Security number or bank account number in the filename.
If you are acting for a healthcare organization, use its approved systems and policies. SignaraScan does not claim HIPAA compliance. Patient use and covered-entity compliance are separate questions.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Where should I send a Medical Records Release Authorization?
Use the destination given by your hospital medical records department or the current official instructions. Do not use an unverified number from a generic cover template.
Can I sign this on my phone?
Use the provider's authorization form and confirm its fax number through an established contact. Put only necessary routing information on the cover. A confidentiality statement does not make a service HIPAA compliant; SignaraScan does not claim HIPAA compliance.
Can I keep an editable copy?
Keep the source and annotation data separately from the final export. A flattened PDF is a visual record, not an identity-verified signature certificate.
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Related help
- How to Scan, Sign and Fax a Medical Records Release Authorization from Your Phone
- How to Sign a Medical Records Release Authorization on Your Phone Without an Account
- How to Fax a Medical Records Release Authorization with a Confirmation Receipt
- Free Printable Fax Cover Sheet Generator for the US and Canada
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.