SignaraScanDocument guides
How to Scan, Sign and Fax a Direct Deposit Authorization from Your Phone
For payroll setup, prepare the complete document, use the signature method your recipient accepts and fax it only after checking the destination. Your verified payroll or HR contact may have a specific form or submission channel. Start there before scanning or signing.
Your practical walkthrough
Prepare this specific packet
Use the current version from your verified payroll or HR contact. Check employee identity, routing number, account number, split amounts and signature. Count attachments and any required reverse sides.
Verify the destination and send
Confirm the US or Canadian fax number independently, sign in for fax and review the page count including any cover.
Save the final transmission result
Wait for delivery or final failure. Keep the PDF receipt with the sent document; follow up for acceptance if needed.
Check this before you send
Confirm payroll's destination using a known company contact. Crop a voided check only enough to retain requested bank details. Never send banking instructions to a changed address or fax number without independent verification.
Packet checklist
Before returning it to the verified payroll or HR contact, check employee identity, routing number, account number, split amounts and signature. Compare every entry against the supporting record; one missing digit can delay routing.
Use a descriptive filename such as direct-deposit-authorization-signed-2026-10-28.pdf. Keep the clean source, the exact final PDF and any recipient acknowledgment together. Do not put a Social Security number or bank account number in the filename.
Compare the actual cost
| Option | Cost | What to check |
|---|---|---|
| SignaraScan Pro | $39.99/year or $3.99/month | 360 pages/year on annual plan; 30/month on monthly plan. US/Canada outbound fax. |
| Pro Cloud | $59.99/year or $6.99/month | 600 pages/year on annual plan; 50/month on monthly plan. Optional backup. |
| Copy shop example | $2.00/page | Illustration only. Ask your location for a current quote, cover charges and tax. |
| Weekly subscription example | $9.99/week × 52 = $519.48 | Hypothetical offer, not a claim about every app. Compare the checkout price. |
The 14-day trial needs no account or card for local scanning and signing. Check available fax pages or page packs in the app before sending. Purchased fax packs do not expire; plan allowance terms are shown in the app.
Questions people ask
Where should I send a Direct Deposit Authorization?
Use the destination given by your verified payroll or HR contact or the current official instructions. Do not use an unverified number from a generic cover template.
Can I sign this on my phone?
Confirm payroll's destination using a known company contact. Crop a voided check only enough to retain requested bank details. Never send banking instructions to a changed address or fax number without independent verification.
Can I keep an editable copy?
Keep the source and annotation data separately from the final export. A flattened PDF is a visual record, not an identity-verified signature certificate.
Do I need an account?
Not to scan, sign, annotate or export locally. Fax and optional cloud backup require an account.
Related help
- documents/direct deposit authorization sign on phone no account
- documents/direct deposit authorization fax from phone with receipt
- documents/direct deposit authorization fill sign and initial
- Free Printable Fax Cover Sheet Generator for the US and Canada
Sources and editorial notes
Written by the maker of SignaraScan, not an independent review publication. Product details follow our published privacy policy and plan information. Recipient instructions take priority over a general guide.